Word 2013 update style to match selection

First, select the part of the paragraph you would like to use as the title of the chapter or subchapter or place your cursor where the new chapter or subchapter begins. In the "Entry" field, enter the text for this section as you would like it to be displayed in your Table of Contents. Next to "Level", select "1" for main chapter titles, "2" for subchapters, "3" for sub-subchapters, etc. Unless you have multiple Table of Contents in your document, leave the "Table identifier" as is.

After you click "Mark", Word will automatically turn on showing of formatting symbols, and you should see a TC Table of Contents field code in brackets. This will not print as part of your document; Word only uses it to identify it as a Table of Contents marker. You can change the text to be displayed in the Table of Contents by editing the text within the quotation marks inside the brackets. You can also change the level of the heading by changing the number.

Step 2: Once you have all the chapter headings and sub-headings flagged with the correct Heading styles or Table of Contents field markers, you can generate your Table of Contents. Place your cursor at the top of the page where you would like to generate the Table of Contents and make sure the line where the cursor is placed is left-justified or full-justified if it is center-justified, you will not be able to right-align page numbers properly.

Next, go to the "References" tab on the menu, and select "Table of Contents". Below it you will see many different pre-defined Table of Contents styles. If you see one that matches what you need, select it. In most cases, you will probably need to create a customized Table of Contents by selecting "Custom Table of Contents".

The Table of Contents settings window will open. If you are creating a Table of Contents for a thesis or dissertation, there are several settings you will need to change. First, make sure "Show page numbers" and "Right align page numbers" are checked, and that the Tab leader is set to dots " If you have more than 3 levels of subtitles in your document, you may also need to change "Show levels" to a higher number like 4.

Follow these steps: Select the first section heading. In Word , click the dialog launcher box in the Styles group of the Home tab.

Right-click the highlighted style for the selection in this example, Heading 1 is highlighted. Click Select All xx Instance s. In this example, there are three instances of this style Figure A. Figure A Word selects all instances of the Heading 1 style throughout the document. For a quick view of the styles in use, click the View menu and choose Outline or Draft in the Views group.

Doing so will display the paragraph styles in use to the left, as show in Figure E. If you don't see that pane, do the following to display it:. Be your company's Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets. Delivered Mondays and Wednesdays.

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You can contact me at susansalesharkins gmail. Susan Sales Harkins is an IT consultant, specializing in desktop solutions. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals. Microsoft A side-by-side analysis. Microsoft Weekly Newsletter Be your company's Microsoft insider by reading these Windows and Office tips, tricks, and cheat sheets.

Delivered Mondays and Wednesdays Sign up today. Editor's Picks. Add control characters in Cut and Copy Select this option to retain right-to-left cursor movement when you cut or copy text from a Word document and paste as plain text for example, in Notepad. Show Paste Options buttons when content is pasted Select this option to display the Paste Options button when you paste content. You can use the Paste Options button to override or modify the settings you make in this section of the Word Options dialog box.

Use smart cut and paste Select this option to automatically adjust formatting as you paste text. After you select this check box, you can click Settings to set additional options for pasting. Settings Click this to open the Settings dialog box.

Use this dialog box to specify default behavior when merging, cutting, and pasting text. You can override default behavior by using the Paste Options button that appears when you paste content from the Clipboard into your document. This button is available only when the Use smart cut and paste option is turned on.

Use default options for Click an item in the list to pre-select a configuration of options in the dialog box. To select your own configuration of options, click Custom in this list.

Adjust sentence and word spacing automatically Select this option to remove extra spaces when deleting text or add necessary spaces when pasting text from the clipboard. Adjust paragraph spacing on paste Select this option to prevent creating empty paragraphs and to prevent inconsistent paragraph spacing. Adjust table formatting and alignment on paste Select this option to control the formatting and alignment of tables. When this option is turned on, single cells are pasted as text, table portions are pasted as rows into an existing table rather than as a nested table , and when you add a table to an existing table, the pasted table is adjusted to match the existing table.

Smart style behavior Selecting this option has no effect. To fine-tune the behavior of styles when pasting content, use the Pasting options in the Cut, copy, and paste section of the Advanced options.

Merge formatting when pasting from Microsoft PowerPoint Select this option to control the results when you paste content from a PowerPoint presentation. When this option is turned on, the formatting of the surrounding text or table is applied to the pasted text, the most recently used bullet, number, or list style is applied to the pasted list, and the look of items such as tables, hyperlinks, images, OLE objects, and shapes is preserved from the source in PowerPoint.

Adjust formatting when pasting from Microsoft Excel Select this option to control the results when pasting data from Excel. When this option is turned on, pasted data is placed in a table, and charts are pasted as pictures rather than as OLE objects. Merge pasted lists with surrounding lists Select this option to format list items to conform to the surrounding list when you are pasting the items into a list.

Image Size and Quality Select the document that these settings apply to. In the list, click the name of a document that is already open, or click All New Documents to make the setting apply to all documents that you will create. Discard editing data Select this option to save only the edited picture. Data from the original picture, before it was edited, will be unavailable.

Do not compress images in file Select this option to keep pictures at their full size. This option might make the document file size large. Set default target output to This option determines the resolution of compressed images.

Select a value for pixels per inch ppi from the list. Show background colors and images in Print Layout view Select this option to display background colors and images. Show text wrapped within the document window Select this option to wrap text to the document window, so that it is easier to read on the screen. Show picture placeholders Select this option to display an empty box in place of each picture in your documents.

This option speeds the process of scrolling through a document that contains a large number of pictures. Show drawings and text boxes on screen Select this option to display objects that are created with the Word drawing tools in Print Layout view or Web Layout view.

Clear this check box to hide drawings and possibly speed the display of documents that contain many drawings. Drawings will be printed even if you clear this check box. Show text animation Select this option to display text animations on your screen. Clear the check box to see how the text will look when printed.

Note: Use this option when viewing animated text in documents that were created in a version of Word earlier than Word The current version of Word no longer provides the ability to create animated text. Show control characters Select this option to display right-to-left control characters. Show bookmarks Select this option to display bookmarks on the screen. If you assign a bookmark to an item, the bookmarked item appears in brackets […]. If you assign a bookmark to a location, the bookmark appears as an I-beam.

The brackets and the I-beam do not appear in printed documents. Show text boundaries Select this option to display dotted lines around text margins, columns, and paragraphs. The boundaries are for layout purposes; they do not appear in printed documents. Show crop marks Select this option to display the corners of the margins. Show field codes instead of their values Select this option to display field codes instead of field results in your documents. Clear this check box to view field results.

Field shading This option displays whether and when fields are shaded. In the list, select Always or When Selected to shade your fields. Shading fields makes them easy to identify. The shading appears on the screen but not in the printed document. Numeral This option determines how numerals will appear in documents. Select an item from the list. Arabic Select this option to display numerals in a format familiar to speakers of English and other European languages.

Hindi Select this option to display numerals in a format familiar to speakers of Arabic and Hindi. Context Select this option to display numerals according to the language of the surrounding text. System Select this option to display numerals according to the regional settings in Control Panel. Month names This option determines how Western Gregorian month names appear in Arabic text. Arabic Select this option to use Arabic native month names. English transliterated Select this option to spell out Western Gregorian month names in English pronunciation by using Arabic text.

French transliterated Select this option to spell out Western Gregorian month names in French pronunciation by using Arabic text.

Diacritics This option displays diacritics in the document. Use this color for diacritics Select this option to specify a color for display of all diacritics, regardless of the color of the diacritics in the original document.

In the list, select a color. Use draft font in Draft and Outline views On computers with extremely limited resources, select this option to speed the screen display of documents. Name Select the font to use for drafts of your documents. This option is available only when you select the Use draft font in Draft and Outline views check box. Size Select the point size of the draft font. Document view This option specifies the text direction for new documents. Right-to-left Select this option to lay out documents right to left.

For example, paragraphs start on the right side of a document with text flowing to the left. Left-to-right Select this option to lay out documents left to right. For example, paragraphs start on the left side of a document with text flowing to the right. Font Substitution Click this to open the Font Substitution dialog box. Use this option to determine whether the active document uses any fonts that are not available on your computer. If the document uses fonts that are not on your computer, you can use the dialog box to specify a substitute font.

Show this number of Recent Documents Enter the number of items, between 1 and 50, to display in the Recent Documents list. Note: Only the first nine files in the list are assigned an accelerator key. Show measurements in units of Select the measurement unit that you want to use for the horizontal ruler and for measurements that you type in dialog boxes.

Style area pane width in Draft and Outline views Type a positive decimal, such as 0. To close the style area, enter 0.