Google apps sync download page

For details, see below under Using Google Apps Sync. Step 1 Alternative - My administrator downloaded Google Apps Sync for me If you belong to a large organization, your administrator might have prepared a Google Apps Sync installation file for you.

In that case, all you have to do is point Outlook to your Google Apps account and import your Exchange data. In the window that opens, select Google Apps Sync from the list of programs, and click Run. After sign-in, a dialog appears where you can optionally import your Exchange data: To import your existing email, contacts, and other Exchange data to your Google Apps account and finish creating your profile, skip down and follow steps under Importing my Exchange data, below.

For details, see below underUsing Google Apps Sync. Importing my Exchange data When switching from Microsoft Exchange to Google Apps, you'll probably want to bring your existing email messages, contacts, and calendar events with you so they're available just like they were in Exchange.

You can import data during setup, or later from the Windows Start menu. Import directly from your Exchange account if it's available.

Otherwise, save your Exchange data as a PST file and import that. Don't try importing your Exchange data using Outlook's Import and Export command in the File menu , as this might not work reliably. Instead, use Google Apps Sync to import your data, as described here. Importing during setup Sign in to your Google Apps account as described above under I'm downloading Google Apps Sync myself or My administrator downloaded it for me.

A Dialog box will appear, offering you a chance to import your data: Select Import data from an existing profile , and choose which profile to import from the list. Specify exactly what you want to import Contacts, Calendars, Email messages, and so on —just check each appropriate box. Tip: To avoid duplications, import all your data once and don't re-import it later.

Re-importing calendars or importing them after importing Email can cause duplicate events. Click Create Profile. If you imported a profile rather than a PST file, Google Apps informs you that your Exchange data will be imported when you next start Outlook In the next window that appears, click Start to start Outlook.

If you imported a profile rather than a PST file, you're prompted to first log in to your Exchange account. As data imports, it begins synchronizing with your Google Apps account in the cloud, where it also becomes available from your Google Apps interface You're now ready to use your new Google Apps account! If you plan to import data from Exchange, do so now, before continuing with the following steps and accessing your Exchange account see Importing my Exchange data above.

Otherwise, you might import duplicate email messages. In the dialog that opens, select Prompt for a profile to be used. The next time you start Outlook, you'll be prompted to select either your Google Apps profile or Exchange profile, depending on which one you currently want to use.

These include personal contacts you add and manage yourself. As with Mail and Calendar, you can access your contacts from the Google Apps interface as well as from Outlook. Google Apps Sync synchronizes nearly all of your personal contact information between Outlook and the Google Apps interface, along with key entries for global address contacts, so you can reach colleagues, family, and other contacts from either interface.

Phone Numbers will be available soon. For more details about using Contacts, see "What's Different from Exchange," below. Place to-do items on your task list and track your progress completing them. Jot down ideas on colored sticky Notes. Record journal entries to track hours spent on a particular account, or to keep a timeline of when you work on certain documents.

Note that Google Apps itself, however, doesn't have equivalent features. As a result, this information isn't synchronized with your Google Apps account in the cloud, nor is it available from the Google Apps interface. Instead, all your tasks, notes, and journal entries are stored locally on your computer, in a PST file.

In addition, Google Apps Sync doesn't support multi-user interactions for notes, tasks, and journals. For example, you can't assign a task to someone or share your Notes. Instead, use these features for personal work. This is because most features supported by Outlook, such as sending and receiving mail, scheduling events, looking up contacts and so on, are supported by Google Apps, too. This information is easily synchronized between Outlook and your Google Apps account in the cloud, meaning you can access it equally from either Outlook or the Google Apps interface.

However, there are a few features normally available with Outlook that Google Apps doesn't support. Some of these aren't available at all when using Google Apps Sync. Others, such as Tasks, Notes and Journal entries, are available, but only from Outlook not from the Google Apps interface. These features aren't used in Google Apps and therefore can't be synchronized with the cloud. Instead, they're stored locally on your computer. General Differences The following differences apply in general when using Google Apps Sync: Public folders aren't available.

You can't make a folder public to share its contents with other users. This is because folders in Outlook map to email labels in Google Apps, which don't have permission properties. With Google Apps Sync, the Permissions settings in folder Properties which you use to make folders public aren't available. Can't delegate access to your mailbox or calendar. You can't use Outlook's Delegates option to let an assistant manage your mailbox or calendar. Tasks, Notes, and Journal entries aren't synchronized with the Google cloud.

You can still use these features from Outlook, but only for personal work, not for multi-user interactions so you can't do things like assign tasks to other users or share your Notes.

Also, this data is stored locally on your computer and available only from Outlook, not from the Google Apps interface. Posts and other non-mail items in folders aren't synchronized: You can keep storing posts, contacts, and other non-mail items in folders. But these items don't appear with the corresponding email label in Google Mail because labels in Google Mail apply only for mail messages. However, there are a few features Google Apps doesn't support, as well as some more subtle differences.

What's not supported by Google Apps Sync Delegating access to your mailbox: You can't use Outlook's Delegates feature to let an assistant manage your Inbox, responding to mail on your behalf. Multiple types of flags in Google Mail. You can use different types of flags in Outlook, for example, to schedule follow up tasks, and you'll still receive reminders. But this additional information isn't synchronized with your Google account in the cloud since Google Apps only has a single type of star , and therefore isn't available from the Google Mail interface.

Recovering deleted items: After emptying your Deleted items folder, you can't use "Recover Deleted Items" in Outlook's Tools menu to get the messages back as you can in Exchange.

This option isn't available with Google Apps Sync. Specifying a delay for emailing calendar invitations: In Outlook, you can specify a delay for emailing calendar events, after saving the event using the "delay email by X minutes" option. After this an "Installing You will get a prompt for your G Suite log in, enter your yourID nmu.

Click "Allow" at the bottom of the list. Please switch to your application. Close the browser window. You will be prompted for "import" and "crash report" setttings. Check the "Import data from an existing profile" uncheck all but the "Contacts" and "Calendar" checkboxes, and click "Create profile".

If prompted in the Google Apps Sync application, select your account in the drop down menu. Uncheck all options and click "Continue". Table of contents. Sign up and set up your apps. Next: Move your files. Table of contents Sign up and set up your apps. Switch to Microsoft Try it! When installation has finished, choose Close. Select your account, and then choose Allow. On the setup confirmation page, choose Start Microsoft Outlook.

On the Microsoft confirmation page, choose Accept and start Outlook. In Directory settings, make sure Enable contact sharing is selected. Watch the next video See all training in this series.

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